www.dataroomstoday.info/loi-business-dos-and-donts/
A business meeting is an official gathering of people with specific goals. They can range from the idea of pitching to investors, making decisions regarding future projects, or even training employees on corporate policies. No matter what your reason for having a business gathering you must plan ahead to make the most of it.
Begin by deciding who you’ll invite. Make sure you include all those who are essential to achieving the purpose of your meeting. Use a calendar to look up the schedules of your participants and choose a time that is convenient for everyone.
Set a schedule. This will allow attendees to know what they can be expecting and keep them on track. This could include deciding topics and who will lead each portion of your meeting.
Take all the materials you will require like handouts or additional copies of your slide show. If you can, consider providing refreshments. This shows your appreciation for your customers and helps reduce anxiety. Be on time, 10-15 minutes before your scheduled arrival time to give the impression that you’re eager to conduct business.
If you are concerned about your speaking abilities or presentation skills, practice before a friend or family member before the big day. You might want to look into hiring a professional to assist you in preparing for a public speaking event.